Admissions

Scroll down for details of admission arrangements for this academic year (2024-2025) and next academic year (2025-2026). 

Admissions

There are two different types of school admissions – those to start school at the ‘normal’ time for the start of the Reception year, and those for places in other year groups or at any other time – these are called ‘in-year’ applications for school places.  In-year applications are made for example when a child is already attending one school and the parent/carers wish to move their child from one school to another, and when a family moves to a different area and needs a new school place for their child(ren).At St Martin’s, we also offer a nursery provision for 3 year olds and children who are not yet Reception age.

Please address enquiries and applications to attend the nursery directly to the school office by emailing fangfossprimary@eastriding.gov.uk or phoning 01759 368446.  We will be pleased to help and to arrange a visit for you.

Whilst the admission authority for our school admissions is the governing body, these applications are co-ordinated by the Local Authority, East Riding of Yorkshire Council.  We welcome visits to our school if you are considering making an application for a school place. Please contact us on the above email or phone number to arrange a visit.

How do I apply for a ‘normal’ school place for my child?

Applications to start our school for the first time, for the start of Reception should be made direct to the Local Authority in which you live by the deadline for applications.  Late applications will be considered after those submitted by the deadline, often when there are no places available, so it is important that you apply on-time. It is important to remember to apply for a Reception place if your child is already attending our nursery. If you live in East Riding of Yorkshire Council area, then you can find more information about ‘normal’ admissions processes, deadlines, details of the appeal process and other information at www.eastriding.gov.uk/apply-for-a-school-place.  If you live outside the East Riding, you should apply to your ‘home’ Local Authority and not East Riding of Yorkshire Council.When applying for a place you should also complete the supplementary information form that you may wish to complete to provide additional information for the admission authority.  This should be returned to the school direct by the deadline for applications and not the Local Authority.  Appeals for entry into Reception 'normal' admission requests - are usually held in the summer term after parents / carers have been notified of the refusal of a school place, commonly in June and July.

How do I apply for an ‘in-year’ school place for my child? 

Although we are a voluntary aided school, and the admissions authority for the school is the governing body we have formally requested that applications for school places are made through the local authority’s co-ordinated admissions scheme for in-year applications.  Applications to start our school in-year should be made direct to the Local Authority no earlier than one term before the place is required, and it is recommended that you apply no later than a period of twenty school days, that is four weeks in term time, before you wish for the place to be available for your child.  Applications are considered in the order that they have been received, for example if there is one space available in a year group, the parent/carer who applied for their place first will likely be allocated the place for their child.  Proof of residence may be required before places can be allocated, and the school fully adheres to the East Riding Fair Access Protocol.  Applicants will be informed of the outcome of their application as soon as is possible, though this is commonly ten school days after an application has been received, but may be later in certain circumstances.  If you live in East Riding of Yorkshire Council area, then you can find more information about ‘in-year’ admissions processes, and details of the co-ordinated admissions scheme at www.eastriding.gov.uk/school-admissions where you can also find and download an application form along with details of how to appeal for a school place where you have been refused.  If you live outside the East Riding, you should apply to your ‘home’ Local Authority and not East Riding of Yorkshire Council. When applying you should also complete the supplementary information form that you may wish to complete to provide additional information for the admission authority.  This should be returned to the school direct and not the Local Authority.  Appeals for 'in-year' school admission requests are normally held within 30 school days of the date your appeal is received.  You will be notified of the date of your appeal no later than ten school days before the appeal is due to take place.

Who makes decisions on school admissions applications? As we are a voluntary aided school, the admissions authority for the school is the governing body.  It is the admission authority, and not the Local Authority who determines whether there is an available place based upon the capacity of the class/year group and the number of pupils already on roll.

Who should I contact with queries on school admissions? You can contact the East Riding School Admissions Team by email at schooladmissions@eastriding.gov.uk, by writing to School Admissions Team, East Riding of Yorkshire Council, County Hall, Beverley, HU17 9BA.  You can also call 01482 392100 in school hours. Please see the policy documents below for further details  

 Admission Arrangements for the 2024-2025 school year. 

The governing body of St Martin’s Church of England Primary School determined the admission arrangements for the 2024-2025 school year on 4th January 2023.  At this meeting the governing body formally approved the following document.Admissions_Policy_2024_25_St_Martins_Fangfoss_F.pdfIn the case of places being oversubscribed, information provided on the Admissions Supplementary Information Appendix is considered and we recommend you complete this when you apply and send it to the school at St Martin’s C of E VA Primary School, Highfield Lane, Fangfoss, York. YO41 5QG marked for the attention of the SBM.   Admissions_Supplementary_Information_APPENDIX_2.docx

In year applications  for this year are those made between 1st September 2024 and 31st August 2025.  Please ring the school first to find out about any in-year vacancies we have.  If there are vacancies, you are invited to visit the school and apply for a place through the ERYC in year admissions process and appeals and further details can be found here In-year school admissions and school transfer (eastriding.gov.uk)  Under this process the ERYC will notify applicants of the outcome of their application and any appeals if appropriate. A hardcopy of the ERYC Admissions In Year Co-Ordination Scheme can be provided on request,
If you are applying under one of the oversubscription criteria that requires the school’s Supplementary Information Form to be completed, please complete the Admissions Supplementary Information Appendix 2 and return this to the school at St Martin’s C of E VA Primary School, Highfield Lane, Fangfoss, York. YO41 5QG marked for the attention of the SBM at the same time as submitting your in-year application form to ERYC.  

The timetable for normal school admissions for 2024/25 is as follows: 

By 12 September 2023 - Information about applying for school places will be made available online and on request from the School Admission team - including the Guide for Parents.  Applications can start to be accepted. 

15 January 2024 - Closing date for the submission of Common Application Forms both online and by paper form.  Forms received after this date may be treated as late applications (see below). 

9 February 2024 - Other local authorities will be notified of any Common Application Forms received on which applicants have expressed a preference for a school in their area.  Other local authorities will also be asked to provide details of applications they have received from applicants resident in their area who have expressed preferences for places at East Riding of Yorkshire schools.  The admission authorities of East Riding academies and foundation and voluntary aided schools will be sent details of the preferences received for their schools. 

23 February 2024 - The admission authorities of East Riding academies and foundation and voluntary aided schools confirm the prioritisation of applicants using the school's determined admission arrangements and notify the School Admissions team.  This is also the last date by which academies and foundation and voluntary aided schools can notify the Council of an increase in the number of places to be allocated on National Offer Day.  This is to allow the Council good time to deliver its co-ordination responsibilities effectively.  The number of places cannot be decreased below the PAN. 

24 February 2024 to 22 March 2024 - The allocation of school places is determined by the Council using the arrangements set out in the co-ordinated scheme (paragraph 5.3).  Other local authorities are informed of the allocation of places at East Riding of Yorkshire schools to children resident in their areas.  Other local authorities will also be asked to provide details of the allocation of places at schools in their areas to East Riding of Yorkshire resident children.  The exchange of information with other local authorities will be carried out as and when information is available to exchange, which may be multiple times within this period.

 5 April 2024 - The allocation of school places will be adjusted to take account of information provided by other local authorities on the eligibility of East Riding of Yorkshire resident children for places at schools in their areas.  The School Admissions team sends information to all East Riding of Yorkshire schools notifying them of the applicants who are to be allocated places for their children. 

From 16 April 2024 - Applicants are notified of the school place they have been allocated for their child. 30 April 2024 - Applicants should notify the School Admissions team if they do not want their child to take up the school place they have been allocated. 

17 May 2024 -  Deadline for applicants to lodge appeals against admissions decision in the normal admissions round. 

June and July 2024 - Appeals heard by independent school admission appeal panels.  St_martinscevaprimaryschoolcatchmentarea.pdf

 Admission Arrangements for the 2025-2026 school year

The governing body of St Martin’s Church of England Primary School determined the admission arrangements for the 2025-2026 school year on 28th November 2023.  At this meeting the governing body formally approved the following document.

Admissions_Policy_2025_-_26_St_Martins_Fangfoss.pdf In the case of places being oversubscribed, information provided on the Admissions Supplementary Information Appendix is considered and we recommend you complete this when you apply and send it to the school at St Martin’s C of E VA Primary School, Highfield Lane, Fangfoss, York. YO41 5QG marked for the attention of the SBM.   

Admissions_Supplementary_Information_APPENDIX_2.docx

In the case of places being oversubscribed, information provided on the Admissions Supplementary Information Appendix is considered and we recommend you complete this when you apply and send it to the school at St Martin’s C of E VA Primary School, Highfield Lane, Fangfoss, York. YO41 5QG marked for the attention of the SBM.   

 The timetable for school admissions for 2025/26 is :

By 12 September 2024 – Information about applying for school places will be made available online and on request from the School Admissions team – including the Guide for Parents. Applications can start to be accepted.

15 January 2025 – Closing date for the submission of Common Application Forms both online and by paper form. Forms received after this date may be treated as late applications (see below).

7 February 2025 – Other local authorities will be notified of any Common Application Forms received on which applicants have expressed a preference for a school in their area. Other local authorities will also be asked to provide details of applications they have received from applicants resident in their area who have expressed preferences for places at East Riding of Yorkshire schools. The admission authorities of East Riding academies and foundation and voluntary aided schools will be sent details of the preferences received for their schools. 

21 February 2025 – The admission authorities of East Riding academies and foundation and voluntary aided schools confirm the prioritisation of applicants using the school’s determined admission arrangements and notify the School Admissions team.  This is also the last date by which academies and foundation and voluntary aided schools can notify the Council of an increase in the number of places to be allocated on National Offer Day.  This is to allow the Council good time to deliver its co-ordination responsibilities effectively.  The number of places cannot be decreased below the PAN.

22 February 2025 to 21 March 2025 – The allocation of school places is determined by the Council using the arrangements set out in the co-ordinated scheme (paragraph 5.3). Other local authorities are informed of the allocation of places at East Riding of Yorkshire schools to children resident in their areas.  Other local authorities will also be asked to provide details of the allocation of places at schools in their areas to East Riding of Yorkshire resident children.  The exchange of information with other local authorities will be carried out as and when information is available to exchange, which may be multiple times within this period.

4 April 2025 - The allocation of school places will be adjusted to take account of information provided by other local authorities on the eligibility of East Riding of Yorkshire resident children for places at schools in their areas.  The School Admissions team sends information to all East Riding of Yorkshire schools notifying them of the applicants who are to be allocated places for their children.

from 16 April 2025 – Applicants are notified of the school place they have been allocated for their child. 

30 April 2025 – Applicants should notify the School Admissions team if they do not want their child to take up the school place they have been allocated.

23 May 2025 – Deadline for applicants to lodge appeals against admissions decisions in the normal admissions round.

June and July 2025 – Appeals heard by independent school admission appeal panels.

For applications to start a primary school for the first time in September 2025, appeal forms should be submitted by the parent / carers by 23 May 2025 and appeals are planned to be held in June and July 2025.